Privacy Policy
Recruitment Privacy Notice | Interact software
As of 20th August, 2025
Introduction
This Privacy Notice explains what information Odyssey Interactive Ltd. and its associated entities, including Sideways 6 (collectively “Interact”) collect and what we do with it. It also explains the choices available to you regarding our use of your personal information and how you can access and update this information. This privacy notice is designed to explain your data privacy in more detail in relation to the recruitment process but should be used in addition to our data privacy notice on our website for further information - Privacy Notice
Data Protection Officer
We have appointed Katy Thorogood, C-DPO, as our Data Protection Officer to oversee compliance with this Privacy Notice and data protection related matters which affect Interact. If you have any questions about this Privacy Notice or how we handle your Personal Data, please contact our Data Protection Officer by email at security@interactsoftware.com.
Scope of This Notice
This notice applies to personal data collected when:
- You apply for a job via our website or third-party platforms (e.g. Pinpoint).
- Your details are submitted to us via an approved 3rd party (e.g. recruitment agency)
- You interact with us during the recruitment process (e.g. interviews, assessments).
- We source your profile from public platforms (e.g. LinkedIn).
- You contact us for support or information related to recruitment.
Information We Collect
Information You Provide:
- Name, contact details, address, date of birth.
- Employment history, qualifications, skills, and experience.
- Any other information shared via application forms, emails, or interviews.
Information We Collect Automatically:
- IP address, browser type, and usage data from our careers website.
- Referral sources and interaction logs.
Information from Other Sources:
- Publicly available data (e.g. LinkedIn).
- Third-party databases used by Pinpoint to identify potential candidates.
Lawful Bases for Processing
| Lawful Basis | Purpose | Legitimate Interests | Recruitment, candidate sourcing, and communication.
| Contract | Pre-contractual steps at your request.
| Consent | Where you voluntarily provide optional data or opt into communications.
| Legal Obligation | Compliance with employment and data protection laws.
Export to Sheets
How We Use Your Information
- To assess your suitability for a role.
- To communicate with you during the recruitment process.
- To consider you for other roles within Interact.
- To enhance your profile with publicly available data.
- To improve our recruitment tools and processes (e.g. via Pinpoint analytics).
- We do not sell your personal data.
Automated Decision-Making
We use automated tools to enhance the efficiency and accuracy of our recruitment process, while ensuring that final hiring decisions are always made by humans. For example, we may use automated tools (e.g., Pinpoint) to shortlist candidates based on predefined, objective criteria, such as having the legal right to work in the country of the vacancy.
We use automated tools to enhance the efficiency and accuracy of our recruitment process, while ensuring that final hiring decisions are always made by humans. For example, we may use automated tools (e.g., Pinpoint) to shortlist candidates based on predefined, objective criteria, such as having the legal right to work in the country of the vacancy.
Separately, we utilize a tool called Metaview.ai to record and transcribe interviews. This is used strictly for accurate note-taking and to allow our recruitment team to refer back to conversations. Candidates are always notified before a session begins and may provide or withdraw consent at any time using the consent link in the interview invitation. Crucially, the transcripts and summaries generated by Metaview.ai are not used to make or assist in making any hiring decisions.
In all cases, final evaluative choices and hiring decisions are made by our personnel. We are committed to complying with all applicable laws regarding Automated Employment Decision Tools (AEDT), such as those in New York City. This includes providing legally required notices for any tool used to substantially assist or replace discretionary decision-making.
Data Sharing
- We may share your data with:
- Pinpoint Software (as our data processor).
- Internal hiring managers and HR personnel.
- Third-party service providers (e.g. background check vendors).
- Legal or regulatory authorities when required.
International Transfers
Your data may be stored in Pinpoint data centres in Amsterdam and London. Interact also has staff in the UK, EEA, UAE, and US who may access your data, only if they are part of the recruitment process as interviewers, note takers or internal parties relevant to the recruitment process. We ensure appropriate safeguards are in place for all international transfers. These safeguards may include, but are not limited to, the use of Standard Contractual Clauses (SCCs) or other data transfer mechanisms approved by relevant data protection authorities to ensure your data receives a level of protection consistent with applicable laws.
Data Security
We implement robust security measures, including:
- Access controls and encryption.
- ISO27001-certified information security practices.
- Breach detection and notification procedures. These measures represent a combination of administrative, technical, and physical safeguards designed to protect your personal data against unauthorized access, use, or disclosure.
Data Retention
We retain candidate data for 12 months from the date of application. You may request deletion earlier via:
- The “Manage Your Data” tool.
- Or a written request to security@interactsoftware.com.
Your Rights
You have the right to:
- Access your personal data.
- Correct inaccuracies.
- Request deletion (“right to be forgotten”).
- Object to or restrict processing.
- Data portability.
- Withdraw consent at any time.
- Lodge a complaint with a supervisory authority (e.g. the ICO).
Additional Information for U.S. Residents If you are a resident of a U.S. state with applicable privacy laws, such as California (CCPA/CPRA), you may have additional rights regarding your personal data. This notice serves as your notification of the categories of data we collect and the purposes for which we use it. Subject to certain limitations, you may have the right to:
- Know and Access: Request to know the specific pieces of personal information we have collected about you.
- Delete: Request the deletion of your personal information.
- Correct: Request the correction of inaccurate personal information.
- Opt-Out of Sale/Sharing: We do not sell your personal data, so there is no need to opt out of the sale of your information. To exercise these rights, please contact our Data Protection Officer at security@interactsoftware.com. We will respond to verifiable requests within the legally required timeframe, typically 45 days, which may be extended once if necessary. We will not discriminate against you for exercising your privacy rights.
Children’s Privacy
Our recruitment services are not directed to individuals under 13. If you believe a child has submitted data to us, please contact us immediately.
Cookies and Analytics
We use cookies and Google Analytics to understand how users interact with our careers site. You can manage cookie preferences via your browser or opt out using Google’s tools.
Changes to our Privacy Notice
We may amend this Privacy Notice from time to time. When there are changes to this Privacy Notice, we will update this page. The date will always indicate when we last made changes.
Contact Us
If you have any questions about this Privacy Notice, please contact us. Attn: Data Protection Officer Interact Software 5th Floor, 24 Mount St, Manchester M2 3NX Email: security@interactsoftware.com This contact information applies to all inquiries, including those from candidates in the United States.